Why apply for an Erasmus+ grant, and what is it?
Employees of higher education can apply for teacher grants and employee grants. All employees, both professional and administrative staff, can apply.
Erasmus+ grants are awarded and must be used within the project year grant. The Erasmus+ project follows the academic year, not the calendar year, ie mobility means must be used between August and September, and if allocated funds can not be realized within the project year, the International Office must be informed so that scholarships may be internally assessed.
Where can you go?
Here you will find an overview of VID's mobility partners worldwide. Erasmus + scholarships apply, with a few exceptions, to partners within Europe. If you are applying for a teacher scholarship, you must select partners with whom VID has a mobility agreement. If you apply for an employee scholarship, a mobility agreement with the host institution is not required. Look further down for a presentation of teacher schoaand employee scholarships respectively.
How big is the grant?
Scholarship size depends on where you go and how long you are gone. It is calculated according to rates given by the European Commission, but a typical one-week stay in a high-cost country in Northern Europe will vary between 750 and 850 Euros. The grant will not necessarily cover all costs, and you should discuss with your manager how to cover any excess costs.
A teacher scholarship is a scholarship awarded to an academic staff member who wants to visit our partner institutions abroad to teach students there. The minimum teaching time is 8 hours per week, and the minimum duration is two days. The maximum duration of a stay is two months.
Employee grants are scholarships that both professionals and administrative staff can apply for, and which will be used to develop/raise their own competence through a stay at an institution abroad.
Time frame: A minimum of two full working days, plus travel time.
Content: The activity will support the employee's professional development in the form of training activities abroad (excluding conferences), such as job shadowing/observation periods.
You do not have to go to a higher education institution. However, if you choose to visit a higher education institution, the institution must have an Erasmus University Charter. Contact the International Office if you are wondering if the educational institution you wish to visit meets the requirement.
Application form for employees
Download the internal application form for the Erasmus+ grant
Criteria for receiving an Erasmus+ scholarship from VID
Criteria for prioritizing teacher and employee mobility
In addition to the ERASMUS+ program's requirements, VID has separate criteria against which the applications are assessed. Applications that first meet the ERASMUS+ program's requirements and which also meet the college's criteria, will be prioritized.
All teacher- and staff mobility applications to the partners in the 3IN University Alliance have priority.
For teacher mobility, priority is given to activity:
1. That takes place at recipient institutions that belong to the department and / or college's strategic partners. Include documentation from plans and / or dean.
2. That includes participation in special information / recruitment meetings with students organized by the recipient institution. (Not in lessons). Attach documentation from the recipient institution.
3. That includes research and / or publication collaboration with staff at the recipient institution. Add name of partner / project.
For employee mobility, priority is given to activity:
1. That meets the priorities in the college's strategy. Show the relevant point in the strategy plan.
2. That meets the priorities of the faculty / section's strategic plans and / or objectives. Attach documentation from the director / section manager / dean.
Erasmus + payout routines
Erasmus + scholarships are divided into a travel part and a subsistence part. Both travel and stay are covered at fixed rates depending on the destination. The International Office calculates the scholarship after the award has been made.
What to do after receiving a scholarship
- You enter into a scholarship agreement with an international office.
- You book your ticket and accommodation through G-Travel, according to the college's travel policy. For G-Travel, you specify your own unit (faculty, section, center) as the cost center, and note that the invoice for tickets and hotels should be marked with "Erasmus".
- If you did not do so in connection with the application, you must send the mobility agreement between yourself, the host institution and VID, to the International Office before leaving. Please note that the agreement must be signed by the host institution. Mobility agreements can be sent electronically and scanned signatures are accepted. The recipient of the scholarship is responsible for ensuring that the mobility agreement is completed and submitted to the International Office.
While you're abroad
Get a written confirmation of your completed stay. This must be signed by the recipient institution. It must be stated in the confirmation when you arrived and when you left.
Reporting and settlement when you get home
- Create a travel expense entry in VISMA, using your own department/unit as a cost center. You choose 71500 TRAVEL COSTS ERASMUS as an account in your travel expense entry.
- Send a confirmation of completed stay to the International Office
- Report on the mobility in an online questionnaire sent to you by the European Commission. Reporting is mandatory. If you do not report, there may be grounds for claiming a refund of the scholarship.
If documented expenses are lower than the scholarship then you must tax on the balance.
Please note that according to Norwegian rules for travel expenses, you can only get reimbursed for expenses for which you have a voucher / receipt. You cannot list costs for any companion. If you have traveled with someone who is also entitled to a refund, then your companion must make their own a travel expense entry in VISMA. The Erasmus + scholarship can only be used to cover your own costs.