Answers to frequently asked questions about using Mobility Online

In the start portal with the world map, you will find a yellow text box titled Application. Below that is a link titled Apply here for all partners. Use this to launch the application, which allows you to select up to three different institutions in priority order from the list of partners that can receive students from your study program.

1. Fill out the online application form and submit it.
2. You will receive an e-mail with a link to a registration page.
3. Register and choose username and password. You will receive a new e-mail confirming your username and providing a unique link to your application. Take care of this e-mail or print it out so that you have access to the link you need to proceed with the application.
4. The next time you log in, use the username and password you created and enter via the link you received.

You can apply to the partner institutions that appear in the list you will see after selecting for the study program (your own) and the academic year you plan to be abroad. You can apply for up to three different partners, in priority order.

Note that you can apply for a partner that appears on the map and in the list is not a guarantee that you can have a foreign stay there for the period you wish. That partners appear in the map / list means they are willing to receive an application from you / VID, and in cooperation with us, consider whether they can offer you courses and credits that sufficiently matches requirementes in your home program.

While viewing the map, you should look at the overview of available partner institutions. You will find an overview of both internship partners and higher education institutions on the web pages under the heading Before going abroad.

Students in social studies can also look at partners under the social work program.

Nursing students must be aware that some partner agreements primarily concern nursing in Bergen and some apply primarily to nursing in Oslo. Which applies to what is shown in the overview on the page Before going abroad. If you apply for a partner that is not valid for your study program, you will waste a partner option and the entire application process will take longer.

In order to proceed with your application after you have created your username and password, you first log in with the unique link you have received. Next, go to the left margin and select My Application Data and Application Workflow. You will see a checklist on the right that shows you what to do to get through the application.

There is a checkbox for each step you complete in the application process. This checkbox will be checked by VID when we review the application. If you do not proceed after performing an action associated with a checkbox, you can refresh the screen (press the Refresh button in your browser). It will usually take you to the next step in the process, and you can use the next upload link.

The motivation letter is your opportunity to tell why you want a foreign stay as part of your study. VID has no template that you will follow, but your study program can use the motivation letter to evaluate who will be offered space if there should be more applicants than VID has agreed with, with some partners.

When you registered with the system, you received a confirmation e-mail. The e-mail contained a unique link that takes you to your personal portal in Mobility Online. This e-mail also confirmed your username. If you did not save this e-mail and did not write down the link, please contact the International Office to retrieve it.

When/if prompted to upload specific documents to Mobility Online, look in the left margin and select Download documents. This will provide a list of documents that you can download, fill out, and upload to Mobility Online.

You can change your application at any time. Go to the left margin and select Edit Application. You can then make the changes you want. After your application deadline has expired and you have uploaded the application form as a PDF file, you should not change it without consulting with the international coordinator in charge of your application. If you do not know who your international coordinator is, you can contact the International Office.

Before reporting an error to the International Office, go to the menu on the left inside Mobility Online and open the sub-menu under My Application Data. There you can select Application Workflow and wait until the Workflow workspace is re-loaded. Now try your action again.

Mobility Online only accepts documents in PDF format. You can often create PDF documents by choosing PDF as a format in the Print function on your PC, depending on the software you have installed.

Your application has been submitted after you have printed it from Mobility Online, signed it, and uploaded the signed document as a PDF file. You will come to this step if you follow the process in the Mobility Online checklist.

Please note that your Learning Agreement and any Scholarship Agreement will also be made available in Mobility Online. You will continue to use Mobility Online even after the application form has been signed and uploaded.

Once you have uploaded the signed application to Mobility Online it will be processed at the relevant department. You will be contacted by the international coordinator when necessary. For outgoing students: You will be notified through the system when you have been allocated to an exchange partner. Then Mobility Online will guide you through the process of completing any other documents required for the relevant partner institution, in cooperation with your international coordinator.

Upload a picture of yourself where you are easily recognizable. You can use a passport photo, a selfie, or you can let Mobility Online use your web camera to photograph you while completing the application and upload the image.

VID's outgoing students to Sweden, Denmark or to the Swedish speaking part of Finland, can fill out templates and documents in Norwegian. Students who are going outside these areas should use English.

Incoming students who wish to have an exchange stay at VID, can use Norwegian, Swedish, Danish or English, in their application.

Enter your application in Mobility Online. The top row of your Workflow is called General (yellow color). If you choose this, you will be given the opportunity to cancel your application. A cancellation can not be undone.

All information about you and your foreign stay, which VID uses to confirm your planned foreign stay, is retrieved from the application in Mobility Online. If there are changes in your stay period then you will need to enter and change this in the application, then you can request a new confirmation. You can not change partner institution after this is assigned from the coordinator of the department.