Admissions, studies, and study administrative systems
VID is, in most cases, legally authorized to process personal data of applicants and students when the purpose is to fulfill the institution’s tasks and obligations pursuant to "Lov om universiteter og høyskoler" (Universities and University Colleges Act). The collection and processing of personal data in study administration systems is authorized under § 2-8 of "Lov om universiteter og høyskoler" (Universities and University Colleges Act).
In certain cases, explicit consent must be obtained from the individuals involved — for example, when using images, video recordings, or digital storytelling as part of learning activities.
On this page, you will find more information about the processing of personal data in study administration systems and in VIDs learning activities.
Privacy statements where VID is the data controller
Søknadsweb is a web application that is used when applying for admission to studies at VID Specialized University (VID). Søknadsweb is linked to the study administration system known as the Common Student System (FS). This means that any data registered in Søknadsweb will also be stored in FS. In various contexts, data stored in FS is shared with a number of different parties/institutions.
EVUweb
Studentweb is a web application that allows students to perform a range of study administration tasks, such as semester registration and registering for courses and examinations. Studentweb also gives you access to the data that VID Specialized University (VID) has stored about you in the study administration system known as the Common Student System (FS), such as contact information, examination results and data forwarded to the Norwegian State Educational Loan Fund.
Studentweb is linked to FS. This means that any data registered in Studentweb will also be stored in FS. In various contexts, data stored in FS is shared with a number of different parties/institutions.
Fagpersonweb is a web application in which academic staff can perform a number of necessary procedures and tasks related to study administration. Fagpersonweb is intended to serve as a support tool in teaching and examination marking.
Mobility Online is a web application in which students and staff at VID Specialized University (VID) can apply for exchanges abroad, and where students and staff from external institutions can apply for short-term exchanges at VID.
Urkund is a text-recognition program that can be used in Canvas and in the digital examination tool Inspera Assessment to detect plagiarism. Texts submitted to Urkund are checked for plagiarism against online material and Urkund’s own archives. When VID Specialized University (VID) uploads a document in Urkund, any text similarities with other accessible documents are identified.
The purpose of processing personal data in Urkund is to detect plagiarism or cheating in examinations or compulsory coursework. The purpose is also to identify dishonesty or plagiarism in education and research.
Inspera Assessment is a digital examination system that is used to hold examinations at universities and university colleges. When you sit a digital examination at VID Specialized University (VID), your personal data will be registered, processed and stored in Inspera Assessment.
WISEflow is a digital exam platform for both home exams and on-campus exams.