Registering research results

• The deadline for registering publications from the previous year is usually set for January 15th of the following year. The Cristin team announces the exact deadlines each year.
• The deadline for nominating new publishing channels is November 30th every year, and the university recommends doing this continuously throughout the year.

The individual staff member

• Responsible for registering their own work, and the Cristin team provides training as needed.
• In case of any disputes, published works must be presented for control.

Vice Dean for Research and Center Director

• Overall responsibility for ensuring that employees at the department register their work.
• In practice, this responsibility is exercised by encouraging employees in their own units to regularly register their research publications in Cristin. What is registered as countable publications (level 1 and 2) is significant for reporting to the Ministry of Education and Research.

The Research Committee

• Is the internal dispute resolution committee for VID.
• The Pro-rector for Research, in cooperation with the Library section leader, is responsible for sending cases to the national dispute resolution committee.

The Cris team

• Verifies the bibliographic information and approves the chosen category, makes any necessary corrections, and provides user support for VID.
• The Library section leader is institutionally responsible for reporting to the Database for Statistics on Higher Education (DBH).

At VID, all project leaders are encouraged to register their projects in Cristin. This will make it easier for the university to get a complete overview of its R&D activities.

What should be registered in Cristin project module?

R&D projects of various scopes can be registered in Cristin. An R&D project is an activity that has a beginning and an end, a budget, a project leader, and a goal/result. As a general rule, an R&D project results in R&D output through publication(s). The project can have multiple members, span several years, and have internal or external funding. Note that time resources are also a form of funding.

At a minimum, the following information should be registered about the project:

• Title
• Start date/end date
• Contact information
• People, units, and other projects associated with the current project
• Scientific discipline, keywords, country, region associated with the project
• Source of funding for the project

Projects will vary in design depending on academic environment and will vary in size depending on the number of project participants. The project can have multiple sub-studies consisting of several protocols or one protocol. If appropriate, both sub-studies and the main project can be registered.

How to register the project in Cristin?

Information about the project is registered in the project module in Cristin. It is possible to register a summary of the project, participating institutions and project participants, funding, and more. It is also possible to register information about formal approvals of the project, such as approval from Sikt's data protection services for research (formerly NSD) and REK.

When should you not register the project in Cristin project module?

Projects where it is contractually regulated that publication should be delayed should not be registered in Cristin until the end of the period specified in the agreement.

What should not be registered in Cristin project module?

Activities that are not considered R&D projects should not be registered in Cristin. For example:

• Applications to, for example, the Norwegian Research Council
• Supervision of master's and Ph.D. candidates. However, the Ph.D. project should be registered by the doctoral candidate.
• Blogging

Addressing of scientific publications related to the employment at VID should be done according to the instructions below.

Main rule for addressing in scientific publications

1. An institution should be indicated as the author’s address in a publication if the institution has provided a necessary and substantial contribution or basis for an author's participation in the published work.
2. The same author should also mention other institutions as the author's address if these also meet the requirement in point 1 in each case.
3. An employment relationship or supervisory responsibility can be considered a basis for crediting an institution if the requirement in point 1 is fulfilled.

For academic staff at VID

When an employee at VID Specialized University is a sole author or co-author of a publication, the author’s address should at a minimum be VID vitenskapelige høgskole or VID Specialized University, provided the publication is a product of work performed in the position at VID. Subunits' names (faculties, centers) should also be included to highlight the academic unit.

The same author should also credit other institutions in the publication if the requirement in point 1 of the main rule is met.

When using two or more institutional author addresses, they should be listed as follows: Faculty of Theology, Diakonia and Leadership Studies, VID Specialized University and XXX institution, or equivalent in other languages.

The address of the author’s primary employment should be listed first.

For candidates in VID's PhD programmes

PhD candidates employed by VID should, like other academic staff, list VID as the author’s address, provided the publication is a product of work performed in the PhD position at VID. This also applies to publications published after the PhD period is completed if the requirements in points 1 and/or 3 of the main rule are met.

Other institutions should also be credited in the publication if the requirement in point 2 of the main rule is met.

Externally employed PhD candidates should list VID as the author’s address in the publication if VID has made a necessary and substantial contribution to, or provided the basis for the published work. Active exercise of supervision responsibility from VID on the cited publication is a sufficient contribution.

The same author should also indicate the primary employer’s address on the publications if the requirement in point 1 of the main rule is met.

For emeriti with workplace at VID

Faculties and centers should, as far as possible, ensure that emeriti include VID Specialized University as the author’s address in accordance with good practice for crediting if the requirement in point 1 of the main rule is met.

For externally paid researchers affiliated with VID

Faculties and centers encourage externally paid researchers to include VID Specialized University as the author’s address in accordance with good practice for crediting collaborators if the requirement in point 1 of the main rule is met.

Examples of addressing

If an author has a primary position at the Faculty of Theology and Social Sciences, VID Specialized University, the addressing should look like this:

• Faculty of Theology and Social Sciences, VID Specialized University

If an author at VID Specialized University has a secondary position at, for example, the University of Stavanger, the addressing should look like this:

• Faculty of Theology and Social Sciences, VID Specialized University and Department of Social Studies, University of Stavanger

If an author at the University of Stavanger has a secondary position at VID Specialized University, the addressing should look like this:

• Department of Social Studies, University of Stavanger and Faculty of Theology and Social Sciences, VID Specialized University

Addressing and reporting to the Database for Statistics on Higher Education

For an institution to be fully or partially credited for a publication when reporting to the Database for Statistics on Higher Education, the institution’s name must appear as the author’s address in the publication itself. The institution’s name refers to VID Specialized University. If only the faculty is listed as the author’s address, this is not sufficient, and the publication thus cannot be credited to VID.

When reporting to the Database for Statistics on Higher Education, it is mandatory to register all author addresses specified in the publication.

• ORCID distinguishes you from other researchers sharing the same name.
• You will be recognized if you have a name with special characters or letters that might lead to different spellings in your publications.
• It is easier for others to find your publications.
• It simplifies registration and application processes, as ORCID is used by an increasing number of publishers, funders, and databases.
• ORCID follows you throughout your career, if you change your name, residence, workplace, or institution in Norway or elsewhere in the world.

It is easy to create an ORCID without any content. By following folllowing three simple tips, you will increase the visibility of you as a researcher, your institutional affiliation and your publications.

Start by checking if you are already registered by searching in ORCID. If your name contains special letters or characters, try different spellings.

If you are not registered, create an ORCID here.

Use your VID email address as long as you are employed at the university.

1. Employment at VID

Use the English name of VID, faculty or center, and job title.

2. Name

When you have created your account, you can add variations of your name.

Click on the edit icon to the right of "Names"

Register your name as you use it your publications, in "Your published name".

Add as many variants of your name as needed after "Also known as".

3. Link to Cristin profile

Under "Websites & social links" in the left menu, you can link to your profile in Cristin. Cristin is well-known in Norway, but in an international context, additional explanation is needed. We recommend naming the link "Cristin (researcher profile)".